Terms & Conditions for Participants

Musikwoche 2015

The dates for the Musikwoche are:
START: Friday, the 11th of December at 14:00
FINISH: Sunday, the 20th of December at 12:00

Registration for the Swakopmunder Musikwoche has already ended – if you haven’t registered already, you will unfortunately have to wait until next year.

Who can register?
Anybody who is eight years old and older may register for the Musikwoche. Our participants range in age from eight to seventy-five and older! You should have an interest in music and either want to sing in the choir or play an instrument.

We offer lectures for the following groups:

Junior Orchestra: This group is for recorders for beginners (at least one year experience) and advanced as well as for musicians who have recently started with an instrument and have at least one year of experience.

In order to be able to follow and enjoy the participation in the Junior Orchestra, you should be able to do the following:

– Read a music score
– Be able to play a simple piece of music presented to you on the first day

Violin / viola:
– know how to hold and use your instrument
– Play the first position securely on all strings
– Accomplish all fingering / finger positions up to 2 sharp and 2 flat
– Play single and combined notes
– Knowledge of the simple and punctuated note values up to semiquaver (sixteenth part)

Cello:
– 1st position securely in tight and wide position
– Started with 4th position
– Accomplish all fingering / finger positions up to 2 sharp and 2 flat
– Play single and combined notes
– Knowledge of the simple and punctuated note values up to semiquaver (sixteenth part)

Bass:
– Half and 1st position securely
– Play single and combined notes
– Accomplish all fingering / finger positions up to 2 sharp and 2 flat
– Play a simple melody in connection / context

Wood Winds:
– All notes up to 4 sharp and 4 flat
– To hold out the different notes reasonably “clean”
– Knowledge of the simple and punctuated note values

Brass:
– All notes up to 4 sharp and 4 flat
– To hold out the different notes reasonably “clean”
– Knowledge of the simple and punctuated note values
– Play a simple melody in connection / context

If you are not sure, please ask your music teacher. S/he can contact us at any time.

We also cater for:

Ensembles in the following instruments: violin, viola, cello, double bass, flute, oboe, clarinet, bassoon, saxophone, trumpet, French horn, trombone, tuba, percussion, (some of these instruments may not be taught individually, but in groups or the Jazz Band / brass etc.). If your instrument is not listed here, please contact us and we will see if and where we can place you. We do allow one piano player for the Jazz Band.

Concert Band: This is in particular for musicians who do not get a chance to regularly play in an orchestra or who feel they may need just that little bit of more experience and expertise, before they feel comfortable in the Grand Orchestra. And of course for those that just want to have a good time and take it easy… It is also there for the flutes and clarinets who can no longer participate in the Big Band. The Concert Band allows for less difficult pieces and more popular music.

Jazz Band: this is for classical jazz instruments, excluding flutes and clarinets. It caters especially for saxophones.

Grand Orchestra: We strive to accommodate as many musicians as possible in the Grand Orchestra.

Choir: We are happy to present a large group and invite particularly all male singers to PLEASE join!! The choir master will present a good mix of music and thus all age groups will enjoy this experience.

It is vital that you fill in all the required information, otherwise the form may not go through.

Please note: Due to the very limited rehearsal time and the growing numbers of participants you need to apply for an exemption, if you are unable to start on Friday the 11th by 14:00. We will only consider exemptions to punctual arrival up to Saturday, the 12th by 14:30. Anything later than that will not be accepted.

This year the Musikwoche will start on Friday, December 11. Please see us in the foyer of the NPS Kultur Aula between 9:00 and 12:00 in the morning to receive your name tag and your starter pack with all relevant information and a schedule for Friday and Saturday. Please make sure that you DO pick up your tag, as nobody is allowed on the premises after 12:00 without a nametag! Pre-booked shirts not picked up by 12:00 will be resold, if they have not already been paid for. Should you have an exemption for Friday morning, you may pick up your nametag on Saturday morning at the Musikwoche office between 8:30 and 9:00 or 10:30 – 11:00. One of our stage crew will escort you to the office, as nobody is allowed on the premises without a nametag.

At 14:00 we have the opening ceremony at the NPS hall – this assembly is obligatory for all participants, as important information will be handed out then.

After the opening the first rehearsal will take place from 15:00 – 17:00, so please bring your instrument and music stand. This rehearsal will be used by the lecturers to place you in the respective groups that you chose in your registration form (Concert Band, Jazz Band, Grand Orchestra and Choir). Participants may be allowed to join a maximum of two groups, but the last decision will be made by the respective lecturers.

Placement decisions are based on several factors, depending on group sizes, instrument requirements by groups etc. Please also know that Namibian musicians will be given preference! If one more flute is needed for the Grand Orchestra and two participants want the place, preference will be given to the Namibian musician in accordance with our trust objects.

Participants should understand that even if they did practise the score(s) for the Grand Orchestra, they may not be able to play in the Grand Orchestra.

The schedule for the Musikwoche usually is more or less like this:

Friday
09:00 – 12:00: collect your name tag and starter pack, otherwise we cannot allow you onto the premises
14:00 – 15:00: opening of the Musikwoche with introduction of lecturers and important information
15:00 – 17:00: first rehearsal and group placement process.

Please note: Apart from this Friday afternoon rehearsal, the Junior Orchestra usually only rehearses in the mornings, but some afternoon rehearsals may be scheduled, you will be notified the day before. We also hope to be able to again offer an advanced string group in the afternoon, caregivers will be notified by Saturday.

Saturday
08:30 – 08:50: devotion in the school hall (voluntary)
09:00 – 10:30: rehearsal (please look at the notice board every day to find out, if you have a sectional or tutti rehearsal and where your group will be practising. Due to lack of space we are forced to rotate groups through different rooms at times).
10:30 – 11:00: snack break (snacks are provided, but only children get free jam bread and a cup of juice)
11 am – 12:30: rehearsal
14:30 – 17:00: rehearsal

Evening rehearsals will be announced the day before!

Sunday and Monday are the same as Saturday.

Tuesday
08:30 – 08:50: devotion in the school hall (voluntary)
09:00 – 10:30: rehearsal
10:30 – 11:00: snack break (snacks are provided, but only children get free snacks)
11:00 – 12:30: rehearsal

Afternoon off for participants, as lecturers prepare for the Lecturer Concert in the evening

Wednesday
08:30 – 08:50: devotion in the school hall (voluntary)
09:00 – 10:30: rehearsal
10:30 – 11:00: snack break (snacks are provided, but only children get free snacks)
11:00 – 12:30: rehearsal
14:30 – 15:30: rehearsal – this is only applicable to all participating in the Open Air Brass Concert (Brass Ensemble, Concert Band, Jazz Band); all others have normal rehearsals unless announced differently
16:00 – 17:00: Open Air Brass Concert

This year we will have an extra jubilee concert on Wednesday evening at the Desert Tavern, a Jazz Jam Session with Allessandro Allessandroni, Steven Meyer, Alexander Fokkens and any participants, who would like to join. Tickets are available in the NPS Aula foyer and the concert will take place from 18:30 – 19:30.

Thursday
08:30 – 08:50: devotion in the school hall (voluntary)
09:00 – 10:30: dress rehearsal preparing for the Junior / Ensemble Concert in the evening; those not participating will have sectional rehearsals – please make sure that you look at the schedule on the notice board.
10:30 – 11:00: snack break (snacks are provided, but only children get free snacks)
11:00 – 12:30: dress rehearsal preparing for the Junior / Ensemble Concert in the evening

The choir will have a normal rehearsal in the afternoon. All those participating in the concert will probably not have any afternoon rehearsals – you will be informed the day before.

Friday
08:30 – 08:50: devotion in the school hall (voluntary)
09:00 – 10:30: dress rehearsal for the Final Concert in the evening; Junior Orchestra performs at the Old Age Home and is finished with the Musikwoche after the snack break.
10:30 – 11:00: snack break (snacks are provided, but only children get free snacks)
11:00 – 12:30: dress rehearsal for the Final Concert in the evening

In the afternoon everyone gets some rest for the evening concert

Saturday
No rehearsals, all meet in the evening for the concert.

Sunday
Traditionally the choir and some musicians participate in the church concert in the morning. Your lecturers will inform you at the beginning of the Musikwoche.

What you may expect from us:

We have highly qualified lecturers from all-over the world (Namibia, South Africa, Germany, USA etc.), who are true music enthusiasts and love to work with musicians, professional or lay musician. Enjoy master classes as well as being led in a group, be it the Concert Band, the Jazz Band or the Choir or Grand Orchestra – this is YOUR chance to become part of a fantastic musical experience, benefitting from international expert musicians and expanding your musical knowledge beyond expectations.

We organise and run the Musikwoche highly professional.

We offer you the unique experience of meeting musicians from different countries, different ages, and different cultures and to form new life-long friendships around the globe.
You can improve your musical talent, play in an orchestra and have a lot of fun.
As a participant, we have certain expectations from you:

Due to the very limited rehearsal time and the growing numbers of participants you need to apply for an exemption, if you are unable to start on the 1st Friday by 14:00. Should you not be able to join us by the latest the 1st Saturday by 14:30, we will not be able to exempt you from coming on time.

Participants are to pick up their name tag and additional information on the 1st Friday at the NPS Hall in the foyer between 9:00 and 12:00.

Participants are to bring their own instrument and music stand.

It is obligatory for all participants to sit in on the opening ceremony, commencing on the 1st Friday at 14:00 in the NPS school hall. Important information is shared here. Directly after the opening the first rehearsal will take place until 17:00 – this is also obligatory for the Junior Orchestra members. Participants thus have to bring their instrument and music stand. This rehearsal will be used by the lecturers to place participants in the respective groups chosen in the registration form (Junior Orchestra / Choir / Concert Band / Jazz Band / Grand Orchestra). Participants may be allowed to join a maximum of two groups, but the last decision will be made by the lecturer.
Placement decisions are based on several factors, depending on group sizes, instrument requirements by groups etc. Please also know that Namibian musicians will be given preference! If one more flute is needed for the Grand Orchestra and two participants want the place, preference will be given to the Namibian musician in accordance with our trust objects.
Participants should understand that even if they did practise the score(s) for the Grand Orchestra, they may not be able to play in the Grand Orchestra.

Once registered, participants are requested to notify the Musikwoche office immediately, if they are not able to attend the Musikwoche, as lecturers prepare their music selections with consideration of registered instruments and abilities and it could cause an imbalance, if participants don’t show up. Please understand that we will not reimburse you, should you cancel less than six weeks prior to the start of the Swakopmunder Musikwoche.

Participants are required to commit to attend all rehearsals and concerts as scheduled. We will do our utmost to publish the daily rehearsal schedule well in advance and to inform participants in time of any changes. Absenteeism affects the quality of the performances.

Once Musikwoche commences, participants are expected to notify their lecturer immediately if they are unable to attend a rehearsal or are withdrawing from the program.

Participants will adhere to the instructions of their lecturers, the Musikwoche organisers and the stage manager and crew as well as the rules and regulations of the Musikwoche at all times.

Name tags have to be carried visible at all times during rehearsals for security reasons.

The Musikwoche will not be held responsible for loss or damage to private property or injury to persons on the premises.

Participants are responsible to treat all property of the Musikwoche and its rehearsal and performance premises with great care.

Participants are expected to wear white blouses/shirts and black skirts/trousers for all public performances. At the Open Air concert they may also wear Musikwoche shirts. During rehearsals casual wear is quite acceptable.

Participants performing in the concert of the evening may not sit in the audience, unless they are not required for warming up or performance during the entire first or second half. It is not permitted to leave the audience area during a performance.

Participants are not permitted to stand in the doorways of the hall or in the foyer during regular concerts.

Participants are not permitted to stand in the yard outside of the hall during concerts, except when they have been called by the stage crew before their appearance. Participants are expected to line up quietly so as not to disturb the audience inside nor their fellow musicians.

Participants are not permitted backstage, unless authorised by the stage manager.

Participants agree to the Musikwoche organisers taking photographs and videos during the Musikwoche and publishing these on their website or in other publications for promotional purposes.

Any exemption to a rule or regulation has to be authorised in writing by the Managing Committee of the Swakopmunder Musikwoche.
Please remember that you have to fill in all the information to properly register.
Thank you for your interest, we do hope to see you in December! Please feel free to contact us at info@musikwoche.com should you have any further questions. Do browse our FAQ section on our website at www.musikwoche.com as well.

Your Musikwoche Team