Registration for Musikwoche 2018

Registration Information 2018

IMPORTANT!!!! PLEASE READ BEFORE REGISTERING!

The dates for the Musikwoche are:

START: Friday, the 6th of December at 14:00

FINISH: Sunday, the 16th of December at 12:00

Please remember that the Swakopmunder Musikwoche will take place at the Namib HIGH School (opposite of the Lutheran church), where we will also have our concerts.

Prices:

Youth Orchestra: Each participant pays a registration fee of N$ 100.-
Choir: Each choir participant pays a registration fee of N$ 140.-
Instrument: Each participant playing an instrument pays a registration fee of N$ 170.-
Registration ends on Wednesday, 21st of November! Anyone registering AFTER the 21st of November 2018 will NOT BE ABLE to participate in the Musikwoche. This also means that you must have PAID YOUR FEES by the 21st of November, otherwise your registration process is not complete and cannot be finalised, so you lose your space and unfortunately cannot participate. Please understand that we cannot make any exceptions from this due to fairness to those that did register in time!

Once you have registered via the internet and sent us your confirmation of payment, you will receive a registration confirmation from us. You are then also entitled to receive some of the music scores prior to the Musikwoche to start rehearsing, if you wish to do so – it is not compulsory, but some participants prefer to know the scores ahead of time. Please know that we will not be able to send out all scores, but mainly the ones for the Grand Orchestra! If you did send your payment confirmation and registration and have not heard from us within 14 days, please contact us again to ensure that we have received everything.

Please note that your registration will not be finalised until payment is received in full. If you choose to do electronic banking, PLEASE make sure that the participant name(s) is on the payment and mail or fax us proof of payment! Our email address is: info@musikwoche.com and our fax number is 08861-8609

The Bank Details:

Payments need to be made out to: Musikwoche

Bank Windhoek

Branch no 48 17 72

Acc. No 800 300 9497

Who can register?

Anybody who is eight years old and older may register for the Musikwoche. Our participants range in age from eight to eighty-five and older! You should have an interest in music and either want to sing in the choir or play an instrument.

We offer lectures for the following groups:

Youth Orchestra: This group is for recorders for beginners (at least one-year experience) and advanced as well as for musicians who have recently started with an instrument and have at least one year of experience.

If you are not sure if you are ready to play in our Youth Orchestra, please ask your music teacher. S/he can contact us at any time.

We also cater for:

Ensembles in the following instruments: violin, viola, cello, double bass, flute, oboe, clarinet, bassoon, saxophone, trumpet, French horn, trombone, tuba, percussion, (some of these instruments may not be taught individually, but in groups or the Big Band / brass etc.). If your instrument is not listed here, please contact us and we will see if and where we can place you. We do allow one piano player for the Big Band.

Big Band: It is for musicians who do not get a chance to regularly play in an orchestra or who feel they may need just that little bit of more experience and expertise, before they feel comfortable in the Grand Orchestra. And of course, for those that just want to enjoy playing Big Band music… The Big Band allows for less difficult pieces and more popular music. It will also accommodate all saxophones.

Grand Orchestra: We strive to accommodate as many musicians as possible in the Grand Orchestra.

Choir: We are happy to present a well-mixed group and invite particularly all male singers to PLEASE join!! The choir master will present a good mix of music and thus all age groups will enjoy this experience.

It is vital that you fill in ALL the required information, otherwise the form may not go through.

Please note: Due to the very limited rehearsal time and the growing numbers of participants you need to apply for an exemption, if you are unable to start on Friday the 7th by 14:00. We will only consider exemptions to punctual arrival up to Saturday, the 8th by 14:30. Anything later than that will not be accepted.

This year the Musikwoche will start on Friday, December 7. Please see us at the Namib High School, come and collect your name tag and starter pack (with all relevant information and a schedule for Friday and Saturday as well as your musical scores) between 9:00 and 12:00 in the morning in the main hall way at the entrance of the school. Please make sure that you DO pick up your tag, as nobody is allowed on the premises after 12:00 without a nametag! Should you have an exemption for Friday morning, you may pick up your nametag on Saturday morning at the Musikwoche office between 8:30 and 9:00 or 10:30 – 11:00. One of our stage crew will escort you to the office, as nobody is allowed on the premises without a nametag.

At 14:00 we have the opening ceremony at the Hanjo Böhlke Aula – please note that this assembly is obligatory for all participants, as important information will be handed out then.

After the opening the first rehearsal will take place from 15:00 – 17:00, so please bring your instrument and music stand. This rehearsal will be used by the lecturers to place you in the respective group that you chose on your registration form (Big Band, Grand Orchestra and Choir). Placement decisions are based on several factors, depending on group sizes, instrument requirements by groups etc. Please also know that Namibian musicians will be given preference! If one more flute is needed for the Grand Orchestra and two participants want the place, preference will be given to the Namibian musician in accordance with our trust objects.

Participants should understand that even if they did practise the score(s) for the Grand Orchestra, they may not be able to play in the Grand Orchestra.

The schedule for the Musikwoche usually is like this:

Friday

09:00 – 12:00: collect your name tag and starter pack, otherwise we cannot allow you onto the premises

14:00 – 15:00: opening of the Musikwoche with introduction of lecturers and important information

15:00 – 17:00: first rehearsal and group placement process.

Please note: Apart from this Friday afternoon rehearsal, the Youth Orchestra usually only rehearses in the mornings, but some afternoon rehearsals may be scheduled, you will be notified the day before. We also hope to be able to again offer an advanced string group in the afternoon, caregivers will be notified by Saturday.

Saturday

08:30 – 08:50: devotion - venue to be announced (voluntary)

09:00 – 10:30: rehearsal (please look at the notice board every day to find out, if you have a sectional or tutti rehearsal and where your group will be practising.

10:30 – 11:00: snack break – only children get free jam bread and a cup of juice; the MuWo Café is no longer operational, but we do have several close-by places, where a snack can be obtained.

11 am – 12:30: rehearsal

14:30 – 17:00: rehearsal

Evening rehearsals will be announced the day before!

Sunday

08:30 – 08:50: devotion - venue to be announced (voluntary)

09:00 – 10:30: rehearsal (please look at the notice board every day to find out, if you have a sectional or tutti rehearsal and where your group will be practising. As some lecturers will be playing in church between 9:30 and 11:00, snack break is earlier on Sunday, provision with regards to rehearsals will be announced on Saturday!

10:00 – 10:30: snack break – only children get free jam bread and a cup of juice; the MuWo Café is no longer operational, but we do have several close-by places, where a snack can be obtained.

11 am – 12:30: rehearsal

14:30 – 17:00: rehearsal

Evening rehearsals will be announced the day before!

Monday

08:30 – 08:50: devotion - venue to be announced (voluntary)

09:00 – 10:30: rehearsal (please look at the notice board every day to find out, if you have a sectional or tutti rehearsal and where your group will be practising.

10:30 – 11:00: snack break – only children get free jam bread and a cup of juice; the MuWo Café is no longer operational, but we do have several close-by places, where a snack can be obtained.

11 am – 12:30: rehearsal

14:30 – 17:00: rehearsal

Evening rehearsals will be announced the day before!

Tuesday

08:30 – 08:50: devotion - venue to be announced (voluntary)

09:00 – 10:30: rehearsal

10:30 – 11:00: snack break – only children get free jam bread and a cup of juice; the MuWo Café is no longer operational, but we do have several close-by places, where a snack can be obtained.

11:00 – 12:30: rehearsal

Afternoon off for participants, as lecturers prepare for the Lecturer Concert in the evening

Wednesday

08:30 – 08:50: devotion - venue to be announced (voluntary)

09:00 – 10:30: rehearsal

10:30 – 11:00: snack break – only children get free jam bread and a cup of juice; the MuWo Café is no longer operational, but we do have several close-by places, where a snack can be obtained.

11:00 – 12:30: rehearsal

14:30 – 15:30: rehearsal – this is only applicable to all participating in the Open Air Brass Concert (Brass Ensemble, Saxophone Ensemble and Big Band); all others have normal rehearsals unless announced differently

16:00 – 17:00: Open Air Brass Concert

Thursday

08:30 – 08:50: devotion - venue to be announced (voluntary)

09:00 – 10:30: dress rehearsal preparing for the Youth / Ensemble Concert in the evening; those not participating will have sectional rehearsals – please make sure that you look at the schedule on the notice board.

10:30 – 11:00: snack break – only children get free jam bread and a cup of juice; the MuWo Café is no longer operational, but we do have several close-by places, where a snack can be obtained.

11:00 – 12:30: dress rehearsal preparing for the Youth / Ensemble Concert in the evening

The choir will have a normal rehearsal in the afternoon. All those participating in the concert will probably not have any afternoon rehearsals – you will be informed the day before.

The Youth Orchestra finishes with Musikwoche after the concert.

Friday

08:30 – 08:50: devotion - venue to be announced (voluntary)

09:00 – 10:30: dress rehearsal for the Final Concert in the evening;

10:30 – 11:00: snack break - the MuWo Café is no longer operational, but we do have several close-by places, where a snack can be obtained.

11:00 – 12:30: dress rehearsal for the Final Concert in the evening

In the afternoon, everyone gets some rest for the evening concert

Saturday

No rehearsals, all meet in the evening for the concert. Musikwoche is officially finished after the Final Concert!

What you may expect from us:

  • We have highly qualified lecturers from all-over the world (Namibia, South Africa, Germany, USA etc.), who are true music enthusiasts and love to work with musicians, professional or lay musician. Enjoy master classes as well as being led in a group, be it the Big Band, the Choir or Grand Orchestra – this is YOUR chance to become part of a fantastic musical experience, benefitting from international expert musicians and expanding your musical knowledge beyond expectations.
  • We organise and run the Musikwoche highly professional.
  • We offer you the unique experience of meeting musicians from different countries, different ages, and different cultures and to form new life-long friendships around the globe.
  • You can improve your musical talent, play in an orchestra and have a lot of fun.

As a participant, we have certain expectations from you:

  • Participants are to pick up their name tag and additional information on the 1st Friday at the Namib High School between 9:00 and 12:00.
  • Participants are to bring their own instrument and music stand.
  • It is obligatory for all participants to sit in on the opening ceremony, commencing on the 1st Friday at 14:00 in the NHS school hall. Important information is shared here. Directly after the opening the first rehearsal will take place until 17:00 – this is also obligatory for the Youth Orchestra members. Participants thus must bring their instrument and music stand. This rehearsal will be used by the lecturers to place participants in the respective groups chosen in the registration form (Youth Orchestra / Choir / Big Band / Grand Orchestra). Participants may be allowed to join a maximum of two groups, but the last decision will be made by the lecturer.
  • Once registered, participants are requested to notify the Musikwoche office immediately, if they are not able to attend the Musikwoche, as lecturers prepare their music selections with consideration of registered instruments and abilities and it could cause an imbalance, if participants don’t show up. Please understand that we will not reimburse you, should you cancel less than six weeks prior to the start of the Swakopmunder Musikwoche.
  • Participants are required to commit to attend all rehearsals and concerts as scheduled. We will do our utmost to publish the daily rehearsal schedule well in advance and to inform participants in time of any changes. Absenteeism affects the quality of the performances.
  • Once Musikwoche commences, participants are expected to notify their lecturer immediately if they are unable to attend a rehearsal or are withdrawing from the program.
  • Participants will adhere to the instructions of their lecturers, the Musikwoche organisers and the stage manager and crew as well as the rules and regulations of the Musikwoche at all times.
  • Name tags must be carried visible at all times during rehearsals and while on the premises of the Namib High School as a safety measure.
  • The Musikwoche will not be held responsible for loss or damage to private property or injury to persons on the premises.
  • Participants are responsible to treat all property of the Musikwoche and its rehearsal and performance premises with great care.
  • Participants are expected to wear white blouses/shirts and black skirts/trousers for all public performances. At the Open Air Concert, they may also wear Musikwoche shirts. During rehearsals, casual wear is quite acceptable.
  • Participants performing in the concert of the evening may not sit in the audience, unless they are not required for warming up or performance during the entire first or second half. It is not permitted to leave the audience area during a performance.
  • Participants are not permitted to stand in the doorways of the hall or in the foyer during regular concerts.
  • Participants are not permitted backstage, unless authorised by the stage manager.
  • Participants agree to the Musikwoche organisers taking photographs and videos during the Musikwoche and publishing these on their website or in other publications for promotional purposes.

Any exemption to a rule or regulation must be authorised by the Managing Committee of the Swakopmunder Musikwoche.

After having read and accepted the above-named terms & conditions, the registration form will automatically open. Please remember that you must fill in all the information to properly register.

Thank you for your interest, we do hope to see you in December! Please feel free to contact us at info@musikwoche.com should you have any further questions.

Your Musikwoche Team